Bit by Bit Events



John & Emily Wedding at The Polo Barn (Web Use Only)-690.jpg

Full Service Planning

With this package we are here to help from beginning to end, from vendor contracts and initial meetings, final detail meetings, day of execution, and everything in between. Let us take the stress out of planning for you – we have worked with brides from as far as Sweden and England who have utilized this package to make sure their wedding dreams come true!

- Unlimited organizational meetings

-          Accompaniment to vendor meetings, including initial meetings, tastings, planning meetings, etc  

-          Assistant Day Of Coordinator as necessary (at some venues this is not necessary if they have an on sire venue coordinator)

-          Vendor referrals and use of our preferred vendors list

-          All planning and coordination, as well as budget development and payment schedule

-          Unlimited communication with vendors, contract negotiations, and vendor meeting coordination

-          Layout and Design Services

-          Creation of a detailed timeline

-          Unlimited consultation via email and phone

-          Walk through at your venues

-          Itinerary development and final itinerary prep for your wedding

-          Distribution of final timeline and itinerary to vendors

-          Final detail consultation with all your vendors

-          Management of Rental Installs and Breakdown by Rental Company

- Use Of Bit by Bit’s Décor Inventory

-          2 hour  ceremony rehearsal coordination the night before

-          Unlimited Wedding Day Coverage – no time caps!

Includes all travel in between venues if more than one venue

-          Use of Bridal Emergency Kit

-          Basic Event Set Up (inclusive of table number, seating chart décor, linens, etc)  and tear down (gifts loaded into cars, décor take down, etc)  

reception details-20.jpg
John & Emily Wedding at The Polo Barn (Web Use Only)-400.jpg

Day Of Coordination

For the Bride who has selected  her vendors, but just wants to make sure everything is handled day of! This package is our specialty and can be tweaked to fit your needs!  This Package Includes:

 - -No Obligation Consultation, Either In Person or by phone

- Organizational Meetings as needed

- Unlimited Email Consultation

- Walk thru at your venue(s)

 -Final Detail meetings with caterer, florist, venue, and any additional vendors

- Design and Layout Services

- Final Payment Details for Vendors

- Timeline Creation and Distribution to All Vendors

- Vendor Detail Confirmation

- Use of Bit by Bit’s Décor Inventory

- 2 Hour Ceremony Rehearsal the Evening Before

- Unlimited Wedding Day Coordination Services

              Includes all travel in between venues if more than one venue

- Use of Bridal Emergency Kit

- Basic Event Set Up (inclusive of table number, seating chart décor, linens, etc)  and tear down (gifts loaded into cars, décor take down, etc)  This does not include any set up or take down of rentals. If your venue requires rentals we can over see the rental set up and break down as listed in our additional services. Otherwise it is the client’s responsibility to over see the set up and take down of rentals.

*Set Up of Venue including tables, chairs, rental install and delivery, rental pick up, etc is not included in this package. Can be added*

*Travel fee of $150 added for any event farther than 1 hour from our base in Lexington. 



Basic Coordination 

Just need some help making everything fall in to place and that everything is covered? Our basics package helps you prepare all your details so you feel at ease with your day. This package is perfect if wedding day coordination coverage isn’t in your budget.

  • Unlimited Consultation and Support Via Email

  • 4 Organizational Meetings As Needed, one being a Walk Thru at you venue(s)

  • Use of Preferred Vendors List

  • Creation of Detailed Timeline and Distribution to Vendors

  • Vendor Detail Confirmation

*This package does not include rehearsal or day of coordination. 

*One Time Travel fee of $150 added for any event farther than one hour from our home base of Lexington. 


Package Add Ons

 - Assistant Event Coordinator

 - Rehearsal Dinner Coordination

- Event Management at Venue - inclusive of set up, clean up, management of rental install and pick up

- Pet Coordination Services - have your best friend at your wedding - we will pick up and care for your pet on your special day!

- Linen Rentals

- Detail add ons - welcome bag creation, assembly, and distribution, seating chart creation, menu/ceremony program creation, save the date services, plus many more!

Photo Credits Top: Joy Monet Photography, Willie Wilson Photography, Jeff and Michelle Photo

Gallery Photo Credits - Created with Grace Photography, Melanie Mauer Photography, Whitney Neal Studios, Joy Monet Photograpy, Whitney Neal Studios, Spectrum Photography, JJ Sillman, Bourbon and Brides Photography, Kristin Posner Photography, Photos by Adam Brennan, Shining Light Photography